iLab Usage Policy — SCIF Cleanroom Facility

iLab Usage Policy — SCIF Cleanroom Facility

All users of the SCIF Cleanroom Facility are required to use the iLab system for access, scheduling, and service documentation.

1. Account Setup and Use

  • All users must create and maintain an active iLab account prior to requesting access, training, or instrument use.

  • Access is granted only after required approvals are completed.

  • iLab accounts are individual and must not be shared under any circumstances.

  • Each user is responsible for all activity under their account.

2. Reservation Requirements

  • Walk-in usage is not allowed.

  • All instrument reservations must be made at least one (1) hour prior to the session start time through iLab.

  • Users are responsible for reserving the correct instrument and booking sufficient time for their work.

3. Training Requirement

  • Users may only reserve and operate instruments for which they have completed required training and have been approved for independent use.

  • Booking an instrument does not override training, safety, or operational requirements.

4. Accurate Usage Records

  • Users must ensure that all reservations, service requests, and usage records in iLab are accurate and up to date.

  • Any incorrect or missed bookings must be corrected as soon as possible.

5. Service and Staff Assistance

  • Requests for staff support, consultation, or technical assistance should be submitted through iLab when applicable.

  • Staff are available to assist; however, users remain responsible for their own research work and outcomes.

6. Cancellations and No-Shows

  • Users must cancel reservations in advance or inform facility staff if unable to attend.

  • Failure to do so will be considered a no-show.

  • Repeated no-shows, late cancellations, or misuse of reservations may result in restricted scheduling privileges.

7. Billing and Recharge

  • Instrument usage, service charges, and applicable fees are tracked through iLab.

  • Charges apply based on reserved time, regardless of actual usage, if a reservation is not properly canceled.

8. Issue Reporting

  • Any issues related to reservations, instrument access, or system errors must be reported promptly to:

    pkumar22@ucmerced.edu

9. User Responsibility

  • Users are responsible for reviewing reservations, confirming access eligibility, and complying with all facility policies.

10. Policy Compliance and Enforcement

Failure to follow iLab procedures may result in:

  • Suspension of scheduling privileges

  • Restricted facility access

  • Delayed access approval or other administrative action